Terms of Services

Welcome to Dawn Minotti Pictures

By booking a session or engaging our services, you agree to these terms, which are designed to ensure a beautiful, professional experience for everyone involved.

1. Booking & Consultation Process

Initial Consultation: All projects begin with a consultation to understand your vision and ensure we're the perfect fit for your story.

Booking Confirmation: Your session is confirmed upon receipt of signed contract and required deposit. Dates are held for 48 hours pending contract completion.

Deposit Requirements:

  • Portrait Sessions: 50% deposit required

  • Weddings & Events: $300-500 deposit required

  • Commercial Projects: 30% deposit required

2. Payment Terms

Accepted Payments: Credit cards, bank transfers, and digital payments through our secure platform.

Payment Schedule:

  • Deposit due at booking

  • Remaining balance due 7 days before session date

  • Late payments may result in session rescheduling

Custom Packages: Available for unique projects with pricing determined during consultation.

3. Cancellation & Rescheduling Policy

Client Cancellations:

  • 30+ days notice: Full refund

  • 14-29 days notice: 50% refund of total payment

  • Less than 14 days: Deposit non-refundable, remaining balance refunded

  • Weather-related cancellations: Full rescheduling at no charge

Photographer Cancellations: Full refund available, or priority rebooking with deposit transferred to new session date.

Rescheduling: One complimentary reschedule within 3 months of original date.

4. Image & Video Delivery

Delivery Timeline:

  • Portrait Sessions: 3-7 business days

  • Weddings: 4-6 weeks for full gallery

  • Commercial Projects: As specified in contract

Digital Delivery: High-resolution images delivered via secure online gallery with download capabilities.

Print Release: Included with all packages for personal use. Commercial licensing available separately.

5. Copyright & Usage Rights

Photographer Rights: Dawn Minotti Pictures retains copyright to all images and videos. Client receives unlimited personal usage rights.

Marketing Usage: We reserve the right to use images for portfolio, website, social media, and marketing purposes unless otherwise specified in writing.

Client Usage: Personal use includes social media sharing, printing for personal display, and sharing with family/friends.

6. Conduct & Expectations

Mutual Respect: We're committed to creating a comfortable, inclusive environment for all clients regardless of race, gender, sexual orientation, religion, or background.

Communication: We respond to inquiries within 24 hours during business days.

Weather Contingency: Outdoor sessions may be rescheduled due to severe weather for safety and optimal results.

7. Limitation of Liability

Equipment Backup: We use professional backup equipment and multiple memory cards for redundancy.

Image Loss: While extremely rare, in the unlikely event of total image loss due to circumstances beyond our control, liability is limited to a full refund of fees paid.

Force Majeure: Not responsible for delays or cancellations due to circumstances beyond our control (natural disasters, illness, venue restrictions, etc.).

8. Additional Policies

Travel Fees: Apply for locations outside the DFW metro area. We'll discuss any travel costs during your consultation based on distance.

Special Requests: We love accommodating unique ideas when possible with advance notice. Some requests may have additional costs, which we'll discuss upfront.

Contract Changes: Any changes to our agreement must be discussed and agreed upon in writing by both parties.

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